Events Coordinator
We are seeking a passionate Events Coordinator. The role supports the scoping and delivery of UKGBC conferences and events in London and throughout the UK, and seeks new ways to convene and engage our members.
This role is ideal for an early-career candidate with a can-do attitude, looking to strengthen their portfolio and increase their knowledge of sustainability in a mission-led organisation. The position reports directly to the Director of Membership and offers the opportunity to rapidly develop and enhance skills in a range of areas including project management and stakeholder engagement. The successful candidate will play a critical role in the marketing, communication and education activity of UKGBC, which, since its inception, has become widely regarded in the sector, all the while developing their own broad insight and knowledge through working collaboratively across the whole organisation with a passionate and knowledgeable team of colleagues.
We are an equal-opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, age, disability, or any protected characteristic. We are committed to creating a diverse and inclusive workplace where everyone feels welcome and valued. Our commitment to inclusivity means we support flexible work arrangements, ensuring work-life balance for all. We prioritize accessibility and will gladly accommodate any needs upon request, as we believe in providing a barrier-free recruitment process.
We recognise that people of colour, those from different socio-economic backgrounds, and those from minoritised groups are currently underrepresented at senior levels within the industry. We’re on the lookout for talented individuals with a wide range of skills and experiences and are eager to welcome candidates from underrepresented groups.
Key Responsibilities:
- Co-ordinate the delivery of UKGBC’s Events Programme, including the major UKGBC convening events and conferences (AGM, Keystone Events, forums, leaders network and annual income-generating events).
- Specific focus on event formatting regarding conference, exhibition, facilities and other event requirements
- Co-ordination of activities of facilitators and speakers, venues, catering and AV equipment hire etc. ensuring that Health and Safety and other statutory regulations are met
- Coordinate virtual and hybrid events in an agile way; seeking new platforms, delivering polished online events, and being the first point of contact and host for in-person events, liaising closely with venue teams to ensure smooth running of the proceedings
- Ensure systems are updated to ensure key contacts and event delegates are tracked, and secure and analyse feedback from delegates after the courses and events
- Support and advocate use of guidance and best practices toolkits across the organisation
- Work with administrative support and colleagues across the organisation to ensure streamlined and efficient event planning.
- Work closely with colleagues to ensure events are marketed via all relevant channels
- Liaise with event sponsors/partners to ensure realisation of agreed sponsor benefits
- Consult events budgets to ensure all events are delivered to budget and at the requisite quality level.
- Undertake key administrative tasks associated with mail software, eventbrite, etc. and co-ordinate the distribution of the monthly courses and events newsletter
- Assist with the periodic reporting of events performance against KPIs for the Leadership Team by measuring and reporting on the effectiveness of the events strategy, including trend and insight analysis
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